Privacy Policy Overview

At Smarter Search, safeguarding your personal information is our top priority. This page outlines our privacy practices and how we protect your data.

Data Protection

We implement robust security measures to ensure your information remains confidential and secure.

User Transparency

We believe in clear communication about how we collect, use, and share your data.

Your Rights

Understand your rights regarding your personal information and how you can exercise them.

Our Privacy Commitment

At Smarter Search, we recognize the critical importance of privacy in building trust with our clients and candidates. Our operations are guided by strict privacy principles, ensuring that all personal data is handled with the utmost care and respect. We are committed to maintaining transparency in our data practices and continuously improving our privacy measures to align with industry standards. By prioritizing privacy, we not only protect our clients’ and candidates’ information but also enhance the integrity and reliability of our recruitment and advisory processes.

Privacy policy

Last updated: February 8, 2025

1. Who We Are

Smarter Search B.V. is a talent advisory firm based in Amstelveen, the Netherlands, specializing in executive search, talent strategy, and advisory services. We operate throughout Europe, supporting organizations in identifying and developing top-tier talent.

2. What Personal Data We Collect

We collect and process the following categories of personal data:

  • Candidate Information: Name, contact details, CV, employment history, professional skills, references, and any other information you provide during the recruitment process.
  • Client Information: Name, contact details, company information, and role requirements.
  • Website and Communication Data: Information collected via cookies, website interactions, emails, or other electronic communications.

3. How We Collect Your Data

We collect personal data in the following ways:

  • Directly from candidates and clients through applications, inquiries, and communications.
  • Through publicly available sources such as LinkedIn, professional networking sites, and company websites.
  • Through our licensed use of LinkedIn Recruiter Professional Services (RPS), which provides access to candidate information.

4. Purpose of Data Processing

We process personal data for the following purposes:

  • Identifying, assessing, and contacting candidates for talent advisory and executive search assignments.
  • Providing talent strategy and advisory services to clients.
  • Managing client relationships and fulfilling recruitment mandates.
  • Ensuring compliance with legal and regulatory requirements.
  • Enhancing and securing our website and communication channels.

5. Legal Basis for Processing

We process personal data based on the following legal grounds:

  • Legitimate Interest: Conducting executive search and talent advisory activities.
  • Consent: Where required, we seek your consent before processing personal data.
  • Contractual Necessity: Fulfilling agreements with clients and candidates.
  • Legal Obligations: Compliance with Dutch and EU data protection laws.

6. Data Storage and Security

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, loss, or misuse. Candidate data obtained via LinkedIn RPS is processed in accordance with LinkedIn’s privacy policies and security standards.

7. Data Sharing and Transfers

We do not sell or trade personal data. We may share personal data with:

  • Clients in the context of recruitment and advisory processes.
  • Third-party service providers supporting our operations (e.g., IT services, cloud storage).
  • Regulatory authorities when legally required.
  • International data transfers are conducted in compliance with GDPR safeguards.

8. Your Rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

  • Access your personal data and request corrections.
  • Withdraw consent for processing (where applicable).
  • Request deletion or restriction of processing.
  • Object to data processing for specific purposes.
  • Data portability where applicable.

To exercise your rights, please contact us at privacy@smartersearch.nl.

9. Retention Period

We retain personal data only as long as necessary for the purposes outlined above or as required by law.

10. Changes to This Privacy Policy

We may update this privacy policy periodically. Any changes will be posted on our website with the updated date.

11. Contact Us

If you have any questions or concerns about this privacy policy or how we handle your data, please contact:

Smarter Search B.V.
Simon Vestdijklaan 21, 1187 WH  Amstelveen
Email: privacy@smartersearch.nl
Phone: +31(0)20 7370703